Key Features | Ask a Question | PDF Getting Started Guide | Call Us at 901-628-5937
Download a v7/8 Demo (Mac or PC, requires a copy of FileMaker to run) | Download a v7 Runtime Demo (No software required, Windows Only)

PatientFM v8.5
PatientFM v8.5 for FileMaker 8.5 including enhanced Digital Documents Handling & Web Viewer

(PatientFM v8.5 is scheduled for release in October 2006)

Appointments Screen with quick search for at-a-glance critical patient information; Each morning, pre-create/start the Doctor's Notes for each Appointment Scheduled; Can mark appointment as "no show"; Global Period Date Calculations; Insurance Authorizations Accounting; Merge Forms; Quick Access Portals in all related patient records; & more...

Partial View of the New Scheduling Screen

Partial View of our Appointment Scheduling Interface

---

The Paperless Doctor's Clinic, today !

EMR $3,950, 4 free hours setup, customization or training. $200 Client licenses. ($100 Volume Licensing for 20+ users)
Upgrade from previous versions $1975. Includes 4 free hours of importing your data.
Fully customizable under license. Performs best in a client/server environment running FileMaker Server 8

1. Free under 5 minute phone and email support calls; limit one call per day. $2/min. after 5 minutes.
2. Scheduled Training, Support and Development - $680 per day, $85/hr.
3. ASAP (not-scheduled) Training, Support and Development - $2/min. via phones and or remote control software or VPN connection.
4. Unlimited Support Contract - $750 / year / primary user, $500 / year / each additional user. Includes free phone and email support; free remote support (requires remote control software and or VPN); Return calls within 4 hours; Preferrred development scheduling; Does not include custom development, just help on existing features and functions and how to use your filemaker software.

Optional "Real Time" Encrypted Web Enabled EMR $5,650. 6 free hours setup, customization or training. $200 Client licenses. ($100 Volume Licensing for 20+ users)
Includes our $3,950 EMR above plus our $1,700 Web Module providing access to the Patient List, Basic Chart Screens, Doctor Notes, and Appointments List.
Fully customizable under license. Requires a Server running FileMaker Server 8 Advanced

 

 

PatientFM v8.5 includes:

• HIPAA Secure
  • An open account and password is required plus an additional logon in required via a looping script that requires a staff name and password. You may log off to this logon screen that allows for logon on and avoids having to wait till all the files are opened again.
  • We set FileMaker Server to automatically disconnect inactive clients after a set period of time.
  • If you will be using PatientFM on a local network in a multi-user client server environment, encryption on your local network is accomplished using PatientFM with FileMaker Server 8, encrypting the data between hosted databases and desktop clients uses the SSL protocol. For web protection, you buy a SSL certificate to load on your Server to encrypt the data between a web client's browser and your server. Prices for these certificates range from $150 to $700 per year.
  • PatientFM takes advantage of FileMaker 8's ability to send password protected PDFs via emails.
  • We will provide you with all the expertise you need to secure your local network behind a firewall, setup up remote desktop connections or a VPN (Virtual Private Network) so you may securely connect from remote offices, hospitals or home.
• Main Home Screen - Provides primary chart access and appointments scheduling.
  • Easy to use Search feature for quick access to the their chart or to create a doctor note.
  • View, create and print appointments for any day - any year on one screen.
  • Pre-create notes (often called encounters) for each of the patient appointments for the day.
  • Go to a list of all your patients.
  • Go to a search screen allowing easy querying of the whole database. Can find in most all screens.
  • Go to the library to search, view, edit and create doctor notes and add coding to a patient visit.
  • Print billing documents for a day or date range of your choice is summary or detail.
  • View and edit referring and pcp doctor files and icd-9 and cpt codes.
  • See Optional encounter check list accounting.
• Patient Chart will be constructed to include as many related files as you require
  • Included Chart Screens and Related Line Items files include:
    • Patient Info; Contact Info; Insurance Info; Global Waiting Periods, Authorizations, ICD-9 Index; CPT Procedures Index with ability to enter payments and see balances; Doctor's and Nurse's Notes Indexes; Digital Photos, Scripts (Meds), Incidents (Injuries), & Patient Profile.
  • See Optional related files, which might include:
    • Diagnosis, Treatment/Therapy, Referrals, Labs & Excuse Forms, Evaluation Scales, and more.
• Merge Letters to send to a select set of patients or to the referring or PCP doctor.
• Appointment Scheduling is easy. All on one page, with both admin and doctor daily schedule printouts. It is designed for multi-doctor scheduling and admin can easily switch between doctors.
  • See Optional Outlook / Entourage plug-in
• Doctor Notes (you can search)
  • Speed documentation with use of value lists, text strings, type or paste voice recognition software dictations.
  • Will provide customized printable/faxable notes pages per your direction. Included layouts are what we call:
    • Dictate; Clinic; Operative, OP NT; and PCP, H&P (initial accessment), SOAP Note & Worker's Comp., & HCFA 1500
  • Can search doctor notes looking for key words or phrases including omit searches
  • Date and time stamp with notice of addendum required if the note is ever modified.
  • See Optional Fax Plug-in to fax your notes to other doctors.
• Billing Documents by date or date range. View charges summarized by patient or detailed simple patient reports complete with patient info; insurance info; gaurantor info; ICD-9 and CPT procedure code entries and descriptions with related charges, (co)payments, adjustments and balances. Fax or send electronic PDF billing documents via email to your billing department or billing company.
  • See optional ebilling field mapping
• Digital Library links directly from the patient chart to ALL types of digital objects stored in a patient folder on your server. Our new digital library schema is so easy to use and so powerful. "List and Link" to dated Word and Audio File Transcriptions, Excel Workbooks, scanned documents, PDFs.

   

  Optional Features

  Option 1 "Real-Time" Web Enabled PatientFM. PatientFM can give you password protected web access to your patient list, charts and doctor notes. HIPAA Compliant encryption is available using FileMaker Server 8 Advanced and a Certificate Authority (CA) such as Thawte and Verisign. We have network engineers that will help you with this and we will further web-enable per your requirements.

  "Real Time" Encrypted Web Enabled PatientFM License - Our EMR + Web $5,650, 4 free hours setup, customization or training. $200 Client licenses. ($100 Volume Licensing for 20+ users)
  Includes our EMR above plus Web access to the Patient List, Basic Chart Screens, Doctor Notes, and Appointments List.
  Fully customizable under license. Requires a Server running FileMaker Server 8 Advanced and a SSL Certificate.

  Option 2 Handheld Mobility Package $2,500. Includes18 additional filemaker files, 2 hrs. free support Download a zip Word Overview Guide

  • Download a list of "active" patient records to carry with you using a Palm handheld organizer then upload and synch your changes back into the database upon return to the clinic.
  • Great solution for a multi-doctor clinic or hospital.
  • Functionality includes:
    • Inpatient initial H&P accessment form.
    • Follow-up SOAP Notes.
    • Note ICD-9 and CPT Charge Codes for Patients.
    • Reference up to 500 charge and diagnosis codes of your choice.
    • Write a Perscription. 
    • Intermediary SYNC files ensure integrity of medical records.
    • 2 buttons facilitate execution of SYNC and printing of doctor notes for paper charts.

  Option 3 Additional Functionality we can add for you if needed

  • Additional patient related files or tables you need.
    • $ we will estimate the development hours.
  • Encounter check list accounting. A office automation tool to check off as complete each process in your flow from chart creation to receivables close out.
    • $ we will estimate the development hours to create a check off checklist for your unique process flow.
  • Outlook / Entourage plug-in to export data from, or to use in place of, our built-in Scheduling Module.
    • Cost of the plug-in plus $1250 to tie into PatientFM
  • Fax Plug-in. To fax notes and letters directly within FileMaker.
    • Cost of the plug-in plus $650
  • eBilling. We will map our billing fields to the processing center or billing company of your choice provided they are open to this.
    • $3500
  • eLabs. We will provide a Mac based automated labs processing center that dials a modem, downloads and parses HL7 coded results from LabCorp (and Baptist Hospitals in Memphis, TN) into a related FileMaker file. You can add the charting plug-in to view the results over time in a chart view.
    • $2500.
  • Charting Plug-in.
    • Cost of the plug-in plus development hours to chart the data you need charted. We will estimate development hours.
  • Set up your Server, firewall, VPN, remote desktop connections or Web Publishing.
    • $ we will estimate the hardware, software and work hours.
  • Travel
    • If travel is required, we charge a standard travel fee of $500 airfare plus $780 per day.
  • By the hour training and development, $85/hr.
    • We will estimate all work at no charge.

   

  Download a Version 7/8 Demo. The v7 demo is a 9.6 MB Zip File so a High-Speed Broadband Internet Connection is needed to handle this download; use WinZip or Aladdin Expander to extract. This Demo requires a copy of FileMaker Pro software to run. If you need to trial copy of FileMaker Pro, visit FileMaker's Web Site.

  Download a Version Runtime Demo. No additional software required. Windows Only. This is a 20.7 MB Zip file so a High-Speed Broadband Internet Connection is needed to handle this download; use WinZip or Aladdin Expander to extract.)

  Download the PDF Nephrology CKD User Guide / Screen Shots
  Download View our Getting Started Screen by Screen Walk Through PDF

  < Back to Products & Services

Welcome Page | About Us | Products & Services | In the News | Send Us Email | Client List & Links

The Solutions Group

Member Since 1990